00:00: This presentation provides an overview of approval workflows within FileBound.
00:05: Understanding these workflows is crucial for streamlining document management and
00:09: ensuring compliance within your organization.
00:13: Let's begin by understanding approval workflows in FileBound.
00:17: This presentation will guide you through the process, highlighting key aspects and
00:21: benefits of using these workflows to streamline your document management.
00:27: FileBound uses approval workflows for various document types, including invoices, contracts,
00:31: employee action requests, and mileage.
00:36: Once information is submitted, it requires review and approval by different
00:40: individuals within the organization before final approval.
00:44: This ensures accuracy and compliance.
00:48: Here's how the invoice workflow looks.
00:51: Depending on the dollar amount, invoices follow a specific approval path.
00:56: This path includes the submitter, accountant review, manager, director, VP, CFO, and
01:03: potentially the CEO for amounts exceeding $25,000.
01:09: Here's how the invoice workflow looks.
01:12: Depending on the dollar amount, invoices follow a specific approval path.
01:17: Starting with the submitter, the invoice goes to an accountant for review.
01:22: Managers can approve up to $2,500, Directors can approve up to $5,000 and so on
01:30: Now let's examine the contract workflow.
01:33: Contract approvals aren't based on a specific dollar amount.
01:37: Instead, they flow to the appropriate person based on the program or department
01:41: involved, ensuring relevant expertise in the review process.
01:46: Consider this example: a contract for a new leasing agreement submitted for $8,000
01:51: requires a wet signature.
01:54: This triggers a specific workflow to ensure proper authorization and documentation.
02:00: Employee Action Requests, or EARs, follow a defined workflow for approvals related to
02:05: new hires, changes, terminations, and leaves of absence.
02:10: This ensures consistent and compliant handling of employee-related actions.
02:16: For instance, when a manager submits a Change EAR form for an existing employee, the
02:20: request follows a specific approval path to ensure all necessary steps are completed
02:25: and documented.
02:28: The mileage requests approval workflow goes directly to the employee's direct
02:32: supervisor.
02:33: This streamlined process ensures quick and efficient approval for mileage
02:37: reimbursements.
02:40: As an example, when an employee submits a mileage request form, it is routed directly
02:45: to their supervisor for review and approval, simplifying the reimbursement process.